General meeting

Extraordinary General Meeting of the Warsaw Stock Exchange - 16 March 2021

Webcast of GPW Extraordinary General Meeting – 16 March 2021

Current Report No. 1/2021
Subject: Announcement on convening an Extraordinary General Meeting of the Warsaw Stock Exchange

The Warsaw Stock Exchange (“GPW”) hereby announces that on March 15, 2021 it has received from The State Treasury represented by Ministry of State Assets – a shareholder of the WSE - application of Mr. Leszek Skiba as a candidate for a member of the Exchange Supervisory Board.

• CV of Mr. Leszek Skiba
• Consent to stand for election
• Declaration regarding the fulfillment of the criteria independence

The Warsaw Stock Exchange (“GPW”) hereby announces that on March 11, 2021 it has received from The Individual Investors Association (SII) – a shareholder of the WSE - application of Mr. prof. Krzysztof Jajuga as a candidate for a member of the Exchange Supervisory Board.

• CV of prof. Krzysztof Jajuga
• Consent to stand for election
• Declaration regarding the fulfillment of the criteria independence
   

1. ANNOUNCEMENT ON CONVENING AN EXTRAORDINARY GENERAL MEETING

  Announcement on convening an Extraordinary General Meeting of the Warsaw Stock Exchange (“Giełda Papierów Wartościowych w Warszawie S.A.”)

2. DRAFTS OF THE RESOLUTIONS OF THE EXTRAORDINARY GENERAL MEETING OF THE WARSAW STOCK EXCHANGE (Giełda Papierów Wartościowych w Warszawie S.A.)

  Draft Resolutions for the Extraordinary General Meeting of the Warsaw Stock Exchange

3. INFORMATION ON THE TOTAL NUMBER OF SHARES

  Information on the total number of shares in the Warsaw Stock Exchange and the number of votes attached to those shares on the day of announcement of convening the Extraordinary General Meeting of the Company, i.e. on 18 February 2021

4. FORMS

  Notification of a power of attorney granted electronically by a natural person

  Notification of a power of attorney granted electronically on behalf of a legal person

  Form to exercise the voting right via an attoreny-in-fact

5. DECLARATIONS OF A CANDIDATE FOR THE SUPERVISORY BOARD OF THE WARSAW STOCK EXCHANGE

  Consent to stand for election

  Declaration for the candidate for a member of the Exchange Supervisory Board regarding the fulfillment of the criteria set out in the Act of 29 July 2005 on Trading in Financial Instruments and in implementing provisions

  Declaration regarding the fulfillment of the criteria independence

  Notice of processing of personal data of candidates for members of the Supervisory Board of the Warsaw Stock Exchange (members of the Exchange Supervisory Board)

6. Safety restrictions at the Extraordinary General Meeting of the Warsaw Stock Exchange (“Exchange” or “Company”) on 16 March 2021 imposed due to the SARS-COV-2 epidemic threat

1. Only persons who have no symptoms of coronavirus infection may participate in the Extraordinary General Meeting of the Exchange.
2. Persons in quarantine or home isolation may not participate in the Extraordinary General Meeting of the Exchange.
3. Only persons keeping their nose and mouth covered (with a disposable or reusable mask) may enter premises managed by the Company.
4. Keep a distance of 1.5 – 2 meters from others and follow instructions of Company employees.
5. To confirm that they understand these regulations and for the purpose of notification of any suspected coronavirus infection during the meeting, all participants of the General Meeting are required to sign the attendance list and provide their contact details.

Notice on processing of personal data of GPW shareholders and their proxies

Pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, hereafter "the Regulation" we inform you that:

I. Personal data Controller

The personal data controller of shareholders and their proxies is the Warsaw Stock Exchange (GPW), ul. Książęca 4, 00-498 Warsaw, Poland, phone +48 22 628 32 32, .

II. Data Protection Officer

The data controller has designated Data Protection Officer, who may be contacted via email:  .

III. Purposes and legal basis of the processing

Data of shareholders and their proxies will be processed for the purposes of organising the General Meeting and enabling eligible persons to exercise the right to vote and other rights attached to the status of GPW shareholder at the General Meeting, including the preparation of a list of persons eligible to participate in the General Meeting and compliance with legal requirements applicable to GPW as a public company.

The processing is necessary for the purposes of a legal obligation to which the data controller is subject under the Commercial Companies Code and the Act on Public Offering, the Conditions of Introducing Financial Instruments to an Organised Trading System, and Public Companies – Article 6(1)(c) GDPR.

IV. Categories of personal data

GPW processes the following categories of data of GPW shareholders and their proxies: identification data, in particular included in the form of a proxy, address data, contact data.

V. Data recipients

Data of shareholders may be disclosed to other shareholders under Article 407(1) and (1)(1) of the Commercial Companies Code.
Data of shareholders and their proxies may be disclosed to a personal data processor engaged by GPW to process voting at the General Meeting.
Data of shareholders and their proxies may be disclosed by GPW to authorities and bodies authorised to request access to personal data under generally applicable regulations.
Data recipients may include entities using the real-time broadcast of the General Meeting or recordings of the General Meeting published on the GPW website.

VI. Data retention period

Data will be processed for a period necessary to achieve the purpose for which such data are collected in accordance with the requirements of applicable laws and regulations including the Commercial Companies Code. If a resolution of a General Meeting is challenged in court, data will be stored until the court proceedings are closed with a final judgment.

VII. Rights of data subjects

Shareholders and their proxies have the right to access their personal data, the right to rectification, erasure, restriction of processing, the right to object to processing, the right to transfer data, the right to lodge a complaint concerning data processing with the President of the Personal Data Protection Office.

VIII. Data source

Personal data may be provided by:
-    the system of Krajowy Depozyt Papierów Wartościowych S.A. (the Central Securities Depository of Poland), where a GPW shareholder is the data subject;
-    the principal, in the case of a proxy, where a GPW shareholder’s proxy is the data subject.

IX. Data provision requirement

Provision of data is necessary to participate in the GPW General Meeting and exercise the voting rights attached to shares in accordance with the legal regulations referred to above.