General meeting

Extraordinary General Meeting of the Warsaw Stock Exchange - 15 June 2022

Webcast of GPW Extraordinary General Meeting – 15 June 2022

The Warsaw Stock Exchange informs that on 13 June 2022 the Ministry of State Assets, acting on behalf of the State Treasury, a shareholder holding 14,695,470 shares entitling to 29,390,940 votes, proposed Dr. Marek Dietl for the position of the President of the Exchange Management Board.

  Application of a candidate for the President of the Management Board of the Warsaw Stock Exchange

  Declaration

  Declaration of a candidate for the President of the Management Board of Warsaw Stock Exchange

  Information notice concerning the processing of personal data of a candidate for President of the Management Board of the Warsaw Stock Exchange

Current Report No. 8/2022
Subject: Announcement on convening an Extraordinary General Meeting of the Warsaw Stock Exchange

1. ANNOUNCEMENT ON CONVENING AN EKSTRAORDINARY GENERAL MEETING OF THE WARSAW STOCK EXCHANGE

  Announcement on convening an Extraordinary General Meeting of the Warsaw Stock Exchange (“Giełda Papierów Wartościowych w Warszawie S.A.”)

2. DRAFTS OF THE RESOLUTIONS OF THE EXTRAORDINARY GENERAL MEETING OF THE WARSAW STOCK EXCHANGE (Giełda Papierów Wartościowych w Warszawie S.A.)

  Draft Resolutions for the Extraordinary General Meeting of the Warsaw Stock Exchange

3. INFORMATION ON THE TOTAL NUMBER OF SHARES

  Information on the total number of shares in the Warsaw Stock Exchange and the number of votes attached to those shares on the day of announcement of convening the Ekstraordinary General Shareholders Meeting of the Company, i.e. on 20 May 2022

4. FORMS

  Notification of a power of attorney granted electronically by a natural person

  Notification of a power of attorney granted electronically on behalf of a legal person

  Form to exercise the voting right via an attoreny-in-fact

5. MODEL STATEMENTS FOR THE CANDIDATE FOR THE PRESIDENT OF THE EXCHANGE BOARD

  Declaration

  Declaration of a candidate for the President of the Management Board of Warsaw Stock Exchange

  Information notice concerning the processing of personal data of a candidate for President of the Management Board of the Warsaw Stock Exchange

6. NOTICE ON PROCESSING OF PERSONAL DATA OF GPW SHAREHOLDERS AND THEIR PROXIES

Pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, hereafter "the Regulation" we inform you that:

I. Personal data Controller

The personal data controller of shareholders and their proxies is the Warsaw Stock Exchange (GPW), ul. Książęca 4, 00-498 Warsaw, Poland, phone +48 22 628 32 32, gpw@gpw.pl.

II. Data Protection Officer

The data controller has designated Data Protection Officer, who may be contacted via email: iodgkgpw@gpw.pl.

III. Purposes and legal basis of the processing

Data of shareholders and their proxies will be processed for the purposes of organising the General Meeting and enabling eligible persons to exercise the right to vote and other rights attached to the status of GPW shareholder at the General Meeting, including the preparation of a list of persons eligible to participate in the General Meeting and compliance with legal requirements applicable to GPW as a public company.

The processing is necessary for the purposes of a legal obligation to which the data controller is subject under the Commercial Companies Code and the Act on Public Offering, the Conditions of Introducing Financial Instruments to an Organised Trading System, and Public Companies – Article 6(1)(c) GDPR.

IV. Categories of personal data

GPW processes the following categories of data of GPW shareholders and their proxies: identification data, in particular included in the form of a proxy, address data, contact data.

V. Data recipients

Data of shareholders may be disclosed to other shareholders under Article 407(1) and (1)(1) of the Commercial Companies Code.

Data of shareholders and their proxies may be disclosed to a personal data processor engaged by GPW to process voting at the General Meeting.

Data of shareholders and their proxies may be disclosed by GPW to authorities and bodies authorised to request access to personal data under generally applicable regulations.

Data recipients may include entities using the real-time broadcast of the General Meeting or recordings of the General Meeting published on the GPW website.

VI. Data retention period

Data will be processed for a period necessary to achieve the purpose for which such data are collected in accordance with the requirements of applicable laws and regulations including the Commercial Companies Code. If a resolution of a General Meeting is challenged in court, data will be stored until the court proceedings are closed with a final judgment.

VII. Rights of data subjects

Shareholders and their proxies have the right to access their personal data, the right to rectification, erasure, restriction of processing, the right to object to processing, the right to transfer data, the right to lodge a complaint concerning data processing with the President of the Personal Data Protection Office.

VIII. Data source

Personal data may be provided by:

• the system of Krajowy Depozyt Papierów Wartościowych S.A. (the Central Securities Depository of Poland), where a GPW shareholder is the data subject;
• the principal, in the case of a proxy, where a GPW shareholder’s proxy is the data subject.

IX. Data provision requirement

Provision of data is necessary to participate in the GPW General Meeting and exercise the voting rights attached to shares in accordance with the legal regulations referred to above.