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Notice on Calling an Annual General Meeting of Shareholders of City Service SE
The Annual General Meeting of Shareholders _hereinafter, the Meeting_ of City Service
SE _Societas Europaea_, corporate ID code: 12827710, registered address: Narva mnt
5, Tallinn, Harju county, 10117, the Republic of Estonia _hereinafter, the Company_,
is convened by the Management Board of the Company.
Meeting date and time. The date of the Meeting is 28 June 2018, Thursday; time – 09:00,
registration starts at 08:30.
Meeting place. The Meeting shall take place at the Vilnius office of the Company,
at Ozo st. 12A, Vilnius, the Republic of Lithuania _Business Center “Technopolis",
the 6th floor_.
Meeting agenda. The Supervisory Board determined the following agenda of the Meeting:
1. Presentation of the consolidated annual report of the Company for 2017 to the shareholders.
2. Presentation of the auditor’s report of the Company to the shareholders.
3. Approval of the set of consolidated annual financial statements of the Company
for 2017.
4. Reclassification of voluntary reserve.
5. Distribution of profit _loss_ of the Company of 2017.
Availability of draft resolutions. Draft resolutions of the Meeting _including on
distribution of profit_ as well as auditor’s report, annual report and consolidated
financial statements are attached hereto and are also available for examination on
the website of the Company at www.cityservice.eu. Shareholders can also examine the
draft resolutions of the Meeting and other mentioned documents during business hours
from 09:00 till 12:00 every working day until the Meeting at the following addresses:
in Lithuania – the Company’s Vilnius office at Ozo str. 12A, Vilnius, the Republic
of Lithuania; in Estonia – the office of law firm NJORD Advokaadibüroo, Veerenni 24
D, 10135 Tallinn, the Republic of Estonia. The minutes of the Meeting shall be made
accessible to the shareholders after seven days following the Meeting day at the Company’s
website.
Eligibility of shareholders. The total number of the Company’s shares and the number
of shares granting voting rights during the Meeting is the same and amounts to 31,610,000.
ISIN code of the Company’s shares is EE3100126368. The list of shareholders entitled
to take part in the Meeting shall be determined as at 23:59 on 21 June 2018.
Representation of shareholders. The shareholders will have to submit the following
documents for the registration as participants of the Meeting:
1. Shareholders _natural persons_: his/her identity document _passport or ID card_.
2. Representatives of shareholders _natural persons_: his/her identity document _passport
or ID card_ and a duly signed written power of attorney issued by the shareholder.
3. Representatives of shareholders _legal persons_: in case of representation by law
– certified extract _or other similar document_ from relevant commercial registry
of the country where the legal person is registered providing information on a right
of representation and identity document of the representative _passport or ID card_;
in case of authorized representation – certified extract mentioned above, identity
document of the representative _passport or ID card_ and a written power of attorney
duly issued by the legal representative of the shareholder.
4. Shareholders whose shares are held through the nominee accounts: his/her identity
document _passport or ID card_ and a duly signed written power of attorney issued
by the holder of the nominee account opened with the Estonian central depository for
securities indicating the number of shares owned by the shareholder.
Please be informed that shareholders, who are entitled to participate at the Meeting,
can authorize by electronic means a natural or legal person to attend and vote on
behalf of them at the Meeting. Power of attorney that is digitally signed by the shareholder
must be submitted via e-mail to matas.likauskas@cityservice.eu not later than by 25
June 2018 _17:00_.
At the Meeting the authorized person shall have the same rights as a represented shareholder,
unless the authorized person’s rights are limited by the power of attorney or by law.
Documents issued in a foreign country must be translated either into English, Lithuanian
or Estonian and legalized in the manner established by the law.
Voting by general ballot paper. A shareholder or his proxy may vote in writing by
filling in a general ballot paper, in such a case the requirement to deliver a personal
identity document does not apply. The form of a general ballot paper is presented
on the Company’s website. Upon a shareholder’s request, the Company shall send the
general ballot paper to the requesting shareholder by registered mail or shall deliver
it in person against signature no later than 10 days prior to the Meeting free of
charge. If the person who had completed the general ballot paper is not a shareholder,
the completed general ballot paper must be accompanied by a document confirming the
right to vote. The duly completed general ballot paper should be sent by e-mail to
matas.likauskas@cityservice.eu or delivered directly to the Company’s Vilnius office
at Ozo str. 12A, Vilnius, the Republic of Lithuania, not later than by 25 June 2018
_17:00_. The Company reserves the right not to include the shareholder’s vote, if
the general ballot paper does not meet the requirements of paragraphs 5.8 and 5.9
of the Statutes of the Company or if the general ballot paper is written in a way
that it is impossible to establish shareholder’s will on a separate issue.
Right to supplement agenda. Please be informed that shareholders whose shares represent
at least 1/20 of the share capital of the Company may demand inclusion of additional
issues on the agenda of the Meeting if the respective demand has been submitted in
writing or by e-mail to matas.likauskas@cityservice.eu no later than by 12 June 2018
_17:00_. Shareholders whose shares represent at least 1/20 of the share capital of
the Company may submit to the Company draft resolutions in respect to each item on
the agenda in writing or by e-mail to matas.likauskas@cityservice.eu by 24 June 2018
_17:00_.
Right to receive information. Shareholders will have the right to receive information
about the activities of the Company at the Meeting. Questions may be submitted before
the Meeting by e-mail to matas.likauskas@cityservice.eu or delivered directly to the
Company’s Vilnius office at Ozo str. 12A, Vilnius, the Republic of Lithuania. Please
be informed that the management may refuse to answer the shareholder’s questions if
it can significantly damage the interests of the Company.
Additional information is provided by tel.: +370 5 239 4900 and on the website www.cityservice.eu.
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UNI-EN: Notice on Calling an Annual General Meeting of Shareholders of City Service SE 
