General meeting

Extraordinary General Meeting of the Warsaw Stock Exchange - 5 February 2024

Webcast of GPW Extraordinary General Meeting – 5 February 2024

Current Report No. 8/2024

Subject: Content of resolutions adopted by the Extraordinary General Meeting of the Warsaw Stock Exchange on 5 February 2024

Current Report No. 7/2024

Subject: List of shareholders holding at least 5% of the number of votes at the Extraordinary General Meeting of the Warsaw Stock Exchange on 5 February 2024

Current Report No. 6/2024

Subject: Appointment of Mr Tomasz Bardziłowski as President of the Management Board of the Warsaw Stock Exchange

Current Report No. 5/2024

Subject: Recalling Mr Marek Dietl from the Management Board of the Warsaw Stock Exchange

Current Report No. 4/2024

Subject: Changes in the composition of the Warsaw Stock Exchange Supervisory Board

Current Report No. 3/2024

Subject: Amendment of the agenda of the Extraordinary General Meeting of the Warsaw Stock Exchange convened for 5 February 2024

Current Report No. 1/2024

Subject: Announcement on convening an Extraordinary General Meeting of the Warsaw Stock Exchange
 

Nominations of candidates for the Exchange Supervisory Board

The Warsaw Stock Exchange (“WSE”) announces that on 18 January 2024 has received from Allianz Polska Otwarty Fundusz Emerytalny - a shareholder of the WSE holding 2 242 998 shares entitling to 2 242 998 votes - application of Mrs. Małgorzata Rusewicz as a candidate for a member of the Exchange Supervisory Board.

• CV of Mrs. M. Rusewicz

The Warsaw Stock Exchange (“WSE”) announces that on 24 January 2024 it has received from Stowarzyszenie Inwestorów Indywidualnych – a shareholder of the WSE holding 1 GPW share entitling to 1 votes - application of Mr. Artur Rzepka as a candidate for a member of the Exchange Supervisory Board.

• CV of Mr. A. Rzepka

The Warsaw Stock Exchange (“WSE”) announces that on 25 January 2024, it received from Mr. Piotr Rybicki, a shareholder of GPW, a shareholder holding 100 shares entitling to 100 votes - notification of his candidacy for a member of the Exchange Supervisory Board.

• CV of Mr. P. Rybicki

The Warsaw Stock Exchange (“WSE”) announces that on 29 January 2024, it received from Mr. Damian Patrowicz, a shareholder of the WSE holding 15 shares entitling to 15 votes - application of Mr. Mariusz Patrowicz as a candidate for a member of the Exchange Supervisory Board.

• CV of Mr. M. Patrowicz

The Warsaw Stock Exchange (“WSE”) announces that on 1 February 2024, has received from Ministry of State Assets, acting on behalf of the State Treasury, a shareholder holding 14,695,470 shares entitling to 29,390,940 votes, applications of: Mr. Jerzy Kalinowski, Mr. Piotr Prażmo, Mrs. Iwona Sroka and Mrs. Katarzyna Szwarc as candidates for members of the Exchange Supervisory Board.

• CV of Mr. J. Kalinowski
• CV of Mr. P. Prażmo
• CV of Mrs. I. Sroka
• CV of Mrs. K. Szwarc

The Warsaw Stock Exchange (“WSE”) announces that on 2 February 2024, has received from Ministry of State Assets, acting on behalf of the State Treasury, a shareholder holding 14,695,470 shares entitling to 29,390,940 votes, applications of Mr Paweł Homiński as candidate for member of the Exchange Supervisory Board.

• CV of Mr. Paweł Homiński

1. ANNOUNCEMENT ON CONVENING AN EXTRAORDINARY GENERAL MEETING OF THE WARSAW STOCK EXCHANGE

Announcement on convening an Extraordinary General Meeting of the Warsaw Stock Exchange (“Giełda Papierów Wartościowych w Warszawie S.A.”) 
 

2. DRAFTS OF THE RESOLUTIONS OF THE EXTRAORDINARY GENERAL MEETING OF THE WARSAW STOCK EXCHANGE

Drafts of the Resolutions of the Extraordinary General Meeting of GPW

Drafts of the Resolutions after extending the agenda of the Extraordinary General Meeting of GPW

3. INFORMATION ON THE TOTAL NUMBER OF SHARES

Information on the total number of shares in the Warsaw Stock Exchange and the number of votes attached to those shares on the day of announcement of convening the Extraordinary General Shareholders Meeting of the Company, i.e. on 8 January 2024 

4. FORMS

1. Notification of a power of attorney granted electronically by a natural person 
2. Notification of a power of attorney granted electronically on behalf of a legal person 
3. Forms to exercise the voting right via an attoreny-in-fact 
4. Forms to exercise the voting right via an attorney-in-fact after extending the agenda

5. DECLARATION TEMPLATES FOR CANDIDATES FOR MEMBERS OF THE EXCHANGE SUPERVISORY BOARD

1. Consent to stand for election
2. Declaration for the candidate for a member of the Exchange Supervisory Board regarding the  fulfillment of the criteria set out in the Act of 29 July 2005 on Trading in Financial Instruments and its implementing regulations and notice of processing of the personal data of candidates for members of the Exchange Supervisory Board 
3. Declaration regarding the fulfillment of the criteria independence 

6. RIGHT TO PROPOSE CANDIDATES FOR PRESIDENT OF THE EXCHANGE MANAGEMENT BOARD

In connection with the item on the agenda of the General Meeting concerning the appointment of the President of the Exchange Management Board, in view of the need for the General Meeting to assess the candidate’s fulfilment of the requirements laid down in particular in the Act on Trading in Financial Instruments and implementing regulations, the candidate should be proposed in writing, if possible, sufficiently in advance of the date of the General Meeting, at the Company’s registered office at ul. Książęca 4, 00-498 Warsaw, or by means of electronic communication to the Company’s e-mail address walne.zgromadzenie@gpw.pl with the phrase “Nomination of a candidate for President of the Exchange Management Board” in the subject line.

In addition, a certificate on the right to participate in the General Meeting or a depository certificate in the original counterpart or sent in PDF format should be delivered to the Company at the address specified above. 

Along with the nomination of a candidate for President of the Exchange Management Board, the following should be sent:

1. the candidate’s curriculum vitae;
2. the candidate’s written consent to stand for election as a candidate;
3. a declaration of fulfilment of the requirements for Exchange Management Board members laid down, among others, in the Act of 29 July 2005  on Trading in Financial Instruments and implementing regulations;
4. other documents required by generally applicable laws or other regulations;
5. the candidate’s contact details (telephone number, e-mail address);
6. the candidate’s confirmation that he or she has read and understood the information notice concerning the processing of personal data of the candidate for President of the Exchange Management Board.

Templates of the above declarations are available below. Information on the nomination of a candidate, together with the candidate’s CV, will be made available by the Company immediately when received on its website at https://www.gpw.pl/general-meeting.

Other documents, including in particular a declaration of fulfilment of the requirements for a member of the Exchange Management Board provided for among others in the Act of 29 July 2005 on Trading in Financial Instruments and implementing regulations, will be made available by the Company upon request of the shareholder. The relevant request should be signed by the authorised representatives of the shareholder and delivered to the Company in the original counterpart or sent in PDF format to . A shareholder requesting to receive the documents shall confirm its/his/her identity and status as a shareholder of the Company. For this purpose, a shareholder may present to the Company a certificate on the right to participate in the General Meeting or a depository certificate in the original counterpart or sent in PDF format to the address specified above. The Company may take appropriate action to identify the shareholder.

MODEL STATEMENTS:

1. Consent to stand for election
2. Declaration of a candidate for the President of the Management Board of Warsaw Stock Exchange
3. Information notice concerning the processing of personal data of a candidate for President of the Management Board of the Warsaw Stock Exchange

7. NOTICE ON PROCESSING OF PERSONAL DATA OF GPW SHAREHOLDERS AND THEIR PROXIES

Pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, hereafter "the Regulation" we inform you that:

I. Personal data Controller

The personal data controller of shareholders and their proxies is the Warsaw Stock Exchange (GPW), ul. Książęca 4, 00-498 Warsaw, Poland, phone +48 22 628 32 32, gpw@gpw.pl.

II. Data Protection Officer

The data controller has designated Data Protection Officer, who may be contacted via email: iodgkgpw@gpw.pl.

III. Purposes and legal basis of the processing

Data of shareholders and their proxies will be processed for the purposes of organising the General Meeting and enabling eligible persons to exercise the right to vote and other rights attached to the status of GPW shareholder at the General Meeting, including the preparation of a list of persons eligible to participate in the General Meeting and compliance with legal requirements applicable to GPW as a public company.

The processing is necessary for the purposes of a legal obligation to which the data controller is subject under the Commercial Companies Code and the Act on Public Offering, the Conditions of Introducing Financial Instruments to an Organised Trading System, and Public Companies – Article 6(1)(c) GDPR.

IV. Categories of personal data

GPW processes the following categories of data of GPW shareholders and their proxies: identification data, in particular included in the form of a proxy, address data, contact data.

V. Data recipients

Data of shareholders may be disclosed to other shareholders under Article 407(1) and (1)(1) of the Commercial Companies Code.

Data of shareholders and their proxies may be disclosed to a personal data processor engaged by GPW to process voting at the General Meeting.

Data of shareholders and their proxies may be disclosed by GPW to authorities and bodies authorised to request access to personal data under generally applicable regulations.

Data recipients may include entities using the real-time broadcast of the General Meeting or recordings of the General Meeting published on the GPW website.

VI. Data retention period

Data will be processed for a period necessary to achieve the purpose for which such data are collected in accordance with the requirements of applicable laws and regulations including the Commercial Companies Code. If a resolution of a General Meeting is challenged in court, data will be stored until the court proceedings are closed with a final judgment.

VII. Rights of data subjects

Shareholders and their proxies have the right to access their personal data, the right to rectification, erasure, restriction of processing, the right to object to processing, the right to transfer data, the right to lodge a complaint concerning data processing with the President of the Personal Data Protection Office.

VIII. Data source

Personal data may be provided by:

• the system of Krajowy Depozyt Papierów Wartościowych S.A. (the Central Securities Depository of Poland), where a GPW shareholder is the data subject;
• the principal, in the case of a proxy, where a GPW shareholder’s proxy is the data subject.

IX. Data provision requirement

Provision of data is necessary to participate in the GPW General Meeting and exercise the voting rights attached to shares in accordance with the legal regulations referred to above.