| |
The Annual General Meeting of Shareholders _hereinafter the Meeting_ of City Service
SE _Societas Europaea_, corporate ID code: 12827710, registered address: Narva mnt
5, Tallinn, Harju county, 10117, Republic of Estonia _hereinafter the Company_, is
convened by the Management Board of the Company.
Date and time of the Meeting. The date of the Meeting is 8 June 2026, Monday; time
- 09:00, registration starts at 08:30.
Place of the Meeting. Electronic voting. The Meeting shall take place at the Vilnius
office of the Company, Ozo g. 12A, Vilnius, Republic of Lithuania _Simbiocity Business
Center, Penta building, 6th floor_.
Agenda of the Meeting. The Supervisory Board prepared the following agenda of the
Meeting:
1. Presentation of the consolidated annual report of the Company for 2025 to the shareholders.
2. Presentation of the auditor's report of the Company to the shareholders.
3. Approval of the set of consolidated annual financial statements of the Company
for 2025.
4. Distribution of profit _loss_ of the Company of 2025.
5. Setting of gender balance objectives for the management bodies of the Company pursuant
to § 135 of the Securities Market Act of the Republic of Estonia _Väärtpaberituru
seadus_.
Availability of draft resolutions. Draft resolutions of the Meeting _including, on
distribution of profit_ as well as the auditor's report, the annual report and the
consolidated financial statements are available for familiarisation on the website
of the Company at www.cityservice.eu. Shareholders can also examine the draft resolutions
of the Meeting and other mentioned documents during business hours from 09:00 till
12:00 each working day until the day of the Meeting at the following addresses: in
Lithuania - the Company's Vilnius office at Ozo g. 12A, Vilnius, Republic of Lithuania;
in Estonia - upon prior agreement at the office of law firm TECH x LEGAL Advokaadibüroo
OÜ, address Marati tn 5/2, Tallinn, Harju county, 11712, Republic of Estonia. The
minutes of the Meeting shall be made available to the shareholders after seven days
following the Meeting, on the Company's website.
Eligibility of shareholders. The total number of the Company's shares and the number
of shares granting voting rights during the Meeting is the same and amounts to 31,610,000.
The ISIN code of the Company's shares is EE3100126368. The list of shareholders entitled
to participate in the Meeting shall be determined as at 23:59 on 1 June 2026.
Representation of shareholders. The shareholders will have to submit the following
documents for the registration as participants of the Meeting:
1. Shareholders _natural persons_: identity document _passport or ID card_.
2. Representatives of shareholders _natural persons_: an identity document _passport
or ID card_ and a duly signed written power of attorney issued by the shareholder.
3. Representatives of shareholders _legal persons_: in case of representation by law
- a certified extract _or other similar document_ from relevant commercial registry
of the country where the legal person is registered, providing information on a right
of representation, and an identity document of the representative _passport or ID
card_; in case of authorized representation - a certified extract mentioned above,
an identity document of the representative _passport or ID card_ and a written power
of attorney duly issued by the legal representative of the shareholder.
4. Shareholders whose shares are held through nominee accounts: an identity document
_passport or ID card_ and a duly signed written power of attorney issued by the holder
of the nominee account opened with the Estonian central depository for securities
indicating the number of shares owned by the shareholder.
Please be advised that the shareholders, who are entitled to participate in the Meeting
can authorize by electronic means a natural or legal person to attend and vote on
behalf of them at the Meeting. The power of attorney that is digitally signed by the
shareholder must be submitted via e-mail to gediminas.deksnys@cityservice.eu no later
than by 5 June 2026 _17:00_.
At the Meeting, the authorised person shall have the same rights as a represented
shareholder, unless the authorised person's rights are limited by the power of attorney
or by law. Documents issued in a foreign country must be translated either into English,
Lithuanian or Estonian and legalised in the manner established by the law.
Voting by general ballot paper. A shareholder or his/her proxy may vote in writing
by filling in a general ballot paper, in such a case the requirement to deliver a
personal identity document shall not apply. The form of a general ballot paper is
available on the Company's website. Upon a shareholder's request, the Company shall
send the general ballot paper to the requesting shareholder by registered mail or
shall deliver it in person against signature confirmation of receipt no later than
10 days prior to the Meeting free of charge. If the person who had completed the general
ballot paper is not a shareholder, the completed general ballot paper must be accompanied
by a document confirming the right to vote. The duly completed general ballot paper
should be sent via e-mail to gediminas.deksnys@cityservice.eu or delivered directly
to the Company's Vilnius office at Ozo g. 12A, Vilnius, the Republic of Lithuania,
not later than by 5 June 2026 _17:00_. The Company reserves the right not to count
the shareholder's vote, if the general ballot paper does not meet the requirements
of paragraphs 5.8 and 5.9 of the Statutes of the Company or if the general ballot
paper is written in a way that it is impossible to establish shareholder's will on
a separate issue.
Right to supplement the agenda. Please be informed that the shareholders whose shares
represent at least 1/20 of the share capital of the Company may demand inclusion of
additional issues on the agenda of the Meeting if the respective demand has been submitted
in writing or via e-mail to gediminas.deksnys@cityservice.eu no later than by 25 May
2026 _17:00_. Shareholders whose shares represent at least 1/20 of the share capital
of the Company may submit to the Company draft resolutions in respect to each item
on the agenda in writing or via e-mail to gediminas.deksnys@cityservice.eu by 5 June
2026 _17:00_.
Right to receive information. Shareholders will have the right to receive information
about the activities of the Company at the Meeting. Questions may be submitted before
the Meeting via e-mail to gediminas.deksnys@cityservice.eu or delivered directly to
the Company's Vilnius office at Ozo g. 12A, Vilnius, the Republic of Lithuania. Please
be informed that the management may refuse to answer the shareholder's questions if
it can significantly damage the interests of the Company.
Additional information is provided by tel.: +370 5 239 4900 and on the website www.cityservice.eu.
|
|
UNI-EN: Notice on Calling the Annual General Meeting of Shareholders of City Service SE
